1. PAYDAY FILING
Payday filing is mandatory for all employers from 1 April 2019.
If your annual PAYE and ESCT payments are above $50,000 annually you must file electronically, below this level manual paper copy filing is acceptable.
Manual Paper Copy Filing must be completed
- within 10 days of every payday or
- twice monthly within 10 days of the 15th of the month and the end of the month.
The start date cannot be before April.
Electronic filing must be completed
- online within two working days of every payday.
You can elect to start payday filing before April, simply by starting to file accordingly, but having started you must continue. (Not all software providers are already set up for payday filing.)
There are no changes to current payment due dates or the way you pay - pay monthly or twice-monthly like you do now.
Payday filing cannot be done through the ir-File service in myIR. If someone currently files your Employer monthly schedule (IR348) this way you will need to reset their access so they can file through the Payroll returns account. You can only do this if you're the account owner. (You will no longer need to file an Employer deductions schedule (IR345).)
Above are the principal facts but there is much more detail on the mechanics on the IRD
website. For those that need the detail please click on the following link:
IRD also have a number of helpful YouTube videos which can be accessed through the link below or by following links contained in the above address for relevant topics.
Accumulus will ensure that all client payrolls which we file comply with the above deadlines and filing requirements.
The following are the main software providers that we use and their present status as regards payday filing:
- MYOB ACE Payroll In progress ETA February
- MYOB Essentials In progress ETA February
- Smart Payroll * Before April
- Thankyou Payroll * Before April
- Xero Payroll In progress ETA before April
*These providers take the gross pay and deal with all payments & filing so customers are unlikely to notice any difference anyway.
If you have any questions regarding Payday Filing please contact one of our payroll team, Melissa Campbell, Renae Mohi, Sheryl Sutton, Tracey Body, or Viv Proffitt.